Regular Board Meeting
Eureka Union SD
June 30, 2016 6:00PM
5455 Eureka Road
Granite Bay, CA
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President Tony Corado, called the meeting to order at 6:00 PM and established a quorum.
Visitors: Gena McArdle, Caitlin Brown and Kelly Lewis. |
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| Ms. Lisa Cataldo, Executive Assistant to the Superintendent, led the Roll Call for the Establishment of a Quorum. |
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| The Pledge of Allegiance to the Flag was led by President Tony Corado. |
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| Members of the audience may address the Board on any item on the Agenda. There will be a three-minute time limit per person. The Brown Act restricts the Board from taking action on any subject presented that is not on the action portion of the Agenda. The Board encourages persons with complaints against individual employees to submit them via District complaint procedures (as outlined in Board Policy 1312.1). The District policy explaining the complaint procedure is available upon request. Please approach and speak from the podium. |
| No public comment was given. |
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| Action, Discussion and Information items will include a staff presentation (if necessary), questions from the Board, public comment, closing of public comment, deliberation by the Board, and, for Action items, voting by the Board. During public comment, there will be a three-minute time limit per person. |
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| The Board conducted the required official Public Hearing on 06/28/2016 for the purpose of receiving input, recommendations and suggestions regarding the draft Local Control Accountability Plan (LCAP), a three year planning document that is being developed in conjunction with the Local Control Funding Formula (LCFF). Stakeholder groups from TK-8 have worked throughout the school year to develop priorities which have been incorporated into the LCAP for consideration. The Board of Trustees held the first and second Preliminary Public Hearings on May 3rd and June 7th to consider and provide additional input and comment. |
| The Board conducted the required official Public Hearing on June 28, 2016 for the purpose of receiving input and recommendations regarding the draft Local Control Accountability Plan (LCAP), a three year planning document that is being developed in conjunction with the Local Control Funding Formula (LCFF). Mr. Tom Janis explained that there were no recommendations for changes. Stakeholder groups from TK-8 have worked throughout the school year to develop priorities which have been incorporated into the LCAP for consideration. The Board of Trustees held the first and second Preliminary Public Hearings on May 3rd and June 7th to consider and provide additional input and comments. The Board approved the Local Control Accountability Plan. The Board commended Mrs. Glaspey and staff for their outstanding initiative and excellence throughout the LCAP development. |
Passed with a motion by Renee Nash and a second by Aimee Scribner. |
Yes Tony Corado.
Absent Ryan Jones.
Yes Renee Nash.
Yes Aimee Scribner.
Yes Andy Sheehy.
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2016-17 LCAP Annual Update
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| Background: School districts are required to adopt a budget by July 1 each year. The process of building the budget begins in the prior year when the Governor first releases the Proposed State Budget in January, then revises it in May. The final State Budget is then scheduled to be passed by the Legislature by June, 15, 2016, with final enactment by Governor's signature by June 30. School budgets are now required to be presented at the same public hearing as the new Local Control Accountability Plan (LCAP).
The District reflects five ongoing goals in the LCAP which are always relevant to a successful educational program and also reflective of the entire General Fund budget. This expansion of the LCAP was in response to stakeholder input and in excess of the State requirement to define the services funded through the Supplemental funds generated by Free/Reduced Lunch eligible students, Foster Youth, and English Learners. However, the concurrent LCAP and budget development timelines are not conducive to reconciling the exact Adopted Budget figures to the LCAP, with the exception of the expenses related to the Supplemental services. For this reason, most other program expenses reflected in the 2016-17 LCAP are based on the 2015-16 2nd Interim budget figures for LCAP Years 1-3. In addition, factors such as step/column, STRS/PERS rate increases, negotiated increases, adjustments for one-time expenses, state funding adjustments, etc. are reflected in the budget and Multi-Year Projections (MYP) as normal, but not necessarily updated/reflected in the LCAP at this point. LCAP will be updated with Adopted 16-17 figures in August for PCOE final review.
The 2016-17 Adopted Budget includes the impact of substantial salary increases negotiated in 2015-16, as well as the associated first round of reductions necessary to support the ongoing increases. The Multi-Year Projection (MYP) reflects the need for additional identification of reductions for 2017-18 in order to maintain minimal reserve requirements and further correct the structural deficit.
Recommendation: Staff recommends, upon Board discussion, approval of the proposed Adopted 2016-17 Budget. There have been three LCAP public hearings conducted by EUSD which allowed proper revisions to be made in response to stakeholder input. The official public hearings for both the LCAP and Adopted Budget were held on 06/28/2016. Because the proposed budget documents are complete at this time, any revisions requested at time of approval would be made with the 1st Interim Budget. |
Mrs. Melody Glaspey explained that school districts are required to adopt a budget by July 1 each year. The process of building the budget begins in the prior year when the Governor first releases the Proposed State Budget in January, then revises it in May. The final State Budget is scheduled to be passed by June 15, 2016, with final enactment by the Governor's signature by June 30, 2016. School budgets are now required to be presented at the same public hearing as the new Local Control Accountability Plan (LCAP).
The District reflects five ongoing goals in the LCAP which are pertinent to a successful educational program and also reflective of the entire General Fund budget. This expansion of the LCAP was in response to stakeholder input and in excess of the State requirement to define the services funded through the Supplemental funds generated by Free and Reduced Lunch eligible students, Foster Youth, and English Learners. The concurrent LCAP and budget development timelines are not conducive to reconciling the exact Adopted Budget figures to the LCAP, with the exception of the expenses related to Supplemental services. For this reason, most other program expenses reflected in the 2016-17 LCAP are based on the 2015-16 2nd Interim budget figures for LCAP Years 1-3. In addition, factors such as step and column, STRS and PERS rate increases, negotiated increases, adjustments for one-time expenses, state funding adjustments, etc. are reflected in the budget and Multi-Year Projections (MYP) as normal, but not necessarily updated and or reflected in the LCAP at this point. The LCAP will be updated with Adopted 2016-17 figures in August for Placer County Office of Education (PCOE) final review.
The 2016-17 Adopted Budget includes the impact of significant salary increases negotiated in 2015-16, as well as the correlated first round of reductions necessary to support the ongoing increases. The District has the comparatively lowest Local Control Funding Formula rates in Placer County, as well as declining enrollment. Grants and federal funding are uncertain and cannot be projected. The Multi-Year Projection (MYP) indicates the need for additional identification of reductions for 2017-18 in order to sustain minimal reserve conditions and further correct the structural deficit.
There have been three LCAP public hearings conducted by the Eureka Union School District which allowed proper revisions to be made in response to stakeholder input. The official public hearings for both the LCAP and Adopted Budget were held on June 28, 2016. The Board approved the proposed Adopted 2016-17 Budget. The Board recognized Mrs. Glaspey and staff for their hard work and dedication throughout the budget process. |
Passed with a motion by Renee Nash and a second by Andy Sheehy. |
Yes Tony Corado.
Absent Ryan Jones.
Yes Renee Nash.
Yes Aimee Scribner.
Yes Andy Sheehy.
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2016-17 ADOPTED - BUDGET CERTIFICATION
2016-17 ADOPTED - BUDGET SUMMARY
2016-17 ADOPTED - CRITERIA AND STANDARDS
2016-17 ADOPTED - MYP
2016-17 ADOPTED - NARRATIVE
2016-17 ADOPTED - TECH REVIEW ALL
2016-17 ADOPTED - TECH REVIEW EXCEPT ONLY
a. 2016-17 Adopted Fund 01
a. 2016-17 Adopted School Services Dartboard
b. 2016-17 Adopted Attendance Summary
b. 2016-17 Adopted Cash Flow
b. 2016-17 Adopted Current Expense Formula (CEA) - Actuals
b. 2016-17 Adopted Current Expense Formula (CEB) - Budget
b. 2016-17 Adopted Indirect Cost Rate Calculation
b. 2016-17 Adopted Lottery Report
b. 2016-17 Adopted No Child Left Behind MOE
b. 2016-17 Adopted Summary of Interfund Activities - Actuals
b. 2016-17 Adopted Summary of Interfund Activities - Budget
b. 2016-17 Workers' Comp Certification
bb. 2016/17 Adopted Other Funds Summary
bb.. 2016-17 ADOPTED OTHER FUNDS SUMMARY
c. 2016-17 Adopted Fund 13 - Cafeteria Fund
c. 2016-17 Adopted Fund 14 - Deferred Maintenance Fund
c. 2016-17 Adopted Fund 17 - Special Reserve Fund
c. 2016-17 Adopted Fund 19 - Eureka School Foundation Fund
c. 2016-17 Adopted Fund 25 - Capital Facilities Fund
c. 2016-17 Adopted Fund 30 - State School Bldg Lease-Purchase Fund
c. 2016-17 Adopted Fund 35 - County School Facilities Fund
c. 2016-17 Adopted Fund 40 - Special Reserve for Capital Outlay Fund
cc. 2016-17 Adopted LCFF District Funding Summary
d. 2016-17 Adopted LCFF Assumptions
d. 2016-17 Adopted LCFF Awards
d. 2016-17 Adopted LCFF Calculator
d. 2016-17 Adopted LCFF District MYP Data
d. 2016-17 Adopted LCFF EPA
d. 2016-17 Adopted LCFF Graphs
d. 2016-17 Adopted LCFF In Lieu
d. 2016-17 Adopted LCFF MYPP
d. 2016-17 Adopted LCFF TK-3 Class Size
EC 42127 EXCESS RESERVE BALANCE REQUIREMENTS
EXCESS RESERVE CALCULATION 2016-17 ADOPTED BUDGET
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| Background: The passage of Prop 30 temporary taxes included a provision that the funds generated by the taxes would be deposited into a special "Education Protection Account" (EPA) by the State to be used for prescribed purposes, and to be considered as a portion of districts' LCFF funding. In the same way that local property taxes are considered to be a portion of the total LCFF, and are deducted from the "state aid" portion, EPA funds are also deducted from the "state aid" portion -- therefore EPA funding does not represent additional funding for schools. Provisions of Prop 30 require that the expenditures be directed away from any administrative costs, be presented as a plan at an open Board meeting, and be posted on the district website. This process will also be required for the future years that the temporary Prop 30 tax is in place, with approval of the plan required at the time the Adopted Budgets are approved by the Board. It is currently estimated (based on Governor's May Revise) that the EPA funds will represent $3,745,605 for the EUSD 2016-17 Adopted Budget.
Recommendation: Staff recommends, upon Board discussion, that the Board approve the plan to use these funds as they would have been used when categorized as regular state aid portion of the Revenue Limit (or now, as a portion of base funding within the LCFF to fund existing general education certificated teaching salaries and benefits. Upon approval, the appropriate journal entries will be made to allocate the expenses properly throughout the 2016-17 fiscal year and appropriate Information will be posted on the website. |
Mrs. Melody Glaspey explained that the passage of Prop 30 temporary taxes included a provision that the funds generated by the taxes would be deposited into a special Education Protection Account (EPA) by the State to be used for specified purposes, and to be considered as a portion of districts' LCFF funding. Local property taxes are considered to be a portion of the total LCFF, and are deducted from the "state aid" portion, EPA funds are also deducted from the state aid portion. Provisions of Prop 30 require that expenses be directed away from any administrative costs, be presented as a plan at an open Board meeting, and be posted on the district website. This process will also be required for future years that the temporary Prop 30 tax is in place. Based on the Governor's May Revise, it is currently estimated that the EPA funds will represent $3,745,605 for the Eureka Union School District 2016-17 Adopted Budget.
The Board approved the plan to use these funds as they would have been used when categorized as the regular state aid portion of the Revenue Limit, and as a portion of base funding within the LCFF to fund existing general education certificated teaching salaries and benefits. The applicable journal entries will be made to allocate the expenses throughout the 2016-17 fiscal year and appropriate information will be posted on the website. |
Passed with a motion by Andy Sheehy and a second by Renee Nash. |
Yes Tony Corado.
Absent Ryan Jones.
Yes Renee Nash.
Yes Aimee Scribner.
Yes Andy Sheehy.
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EPA EXPENDITURE PLAN 2016-17
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| July 12, 2016 Board Meeting - District Office, 7:00 PM
August 9, 2016 Board Meeting - District Office, 7:00 PM
August 15, 2016 Professional Development |
July 12, 2016 Board Meeting - District Office, 7:00 PM
August 9, 2016 Board Meeting - District Office, 7:00 PM
August 15, 2016 Professional Development |
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There being no further business, President Tony Corado adjourned the meeting at 6:10 PM.
Respectfully submitted,
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| Accommodating those individuals with Special Needs - In compliance with the Americans with Disabilities Act, the Eureka Union School District encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact our office at 916-791-4939 well in advance of the regular meeting you wish to attend so that we may make every reasonable effort to accommodate you, including auxiliary aids or services. - Agenda Documents - Documents distributed for public session items to the Board less than 72 hours prior to the meeting are available for public inspection at the time of distribution and can be obtained at the Eureka Union School District Office located at 5455 Eureka Road in Granite Bay. |
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| Present | Tony Corado |
| Absent | Ryan Jones |
| Present | Renee Nash |
| Present | Aimee Scribner |
| Present | Andy Sheehy |
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